Личная карточка работника форма Т-2
Цель применения личной карточки работника
Личная карточка работника по форме Т-2 заводится специалистами по кадрам на постоянных, временных сотрудников, совместителей, но кроме лиц, работающих по договору на оказание услуг.
Данная форма утверждена Постановлением №1 от 05.01.2004г. Обязанность вести бланки возлагается на организации, предприниматели освобождены от заполнения указанного документа.
Кадровый специалист личную карточку ведет на протяжении всей трудовой деятельности служащего в данном учреждении и заканчивает в связи с уходом с работы.
Во время заполнения формы документа специалист вносит сведения на основе:
- Распоряжения о приеме на работу
- Паспорта
- ИНН, пенсионного свидетельства
- Диплома или аттестата
- Документа, отношения к воинской службе (если имеется)
Личная карточка — один из главных документов на предприятии, доказывающих факт работы. Сначала заполняются некоторые разделы карточки с помощью программ. Впоследствии заполнение кадровиком ведётся вручную, служащий после ознакомления с записями подписывается.
Всего работник ставит подписи на 3-ех страницах: на 2-ой странице — для подтверждения достоверности информации; на третьей — с записями поступления на работу и переводе, рядом с отметками об отпусках; на четвертой странице — когда сотрудник увольняется.
Расположение карточек в картотеке
Личные бланки располагают по фамилиям работников и по подразделениям предприятия, отделяются разделителями. В них находятся личные (персональные) сведения и в целях их нераспространения должны храниться в кабинете в месте, куда невозможен доступ третьих лиц (например, шкаф).
Карточки уволенных могут храниться у специалиста по кадрам до 3 лет, после чего сдаются в архив. Там они находятся на хранении 75 лет.
Описание тематических блоков и заполнение формы личной карточки работника
При заполнении данного бланка необходимо опираться на следующие правила.
Заполняя личные (индивидуальные) карточки, заносятся записи и коды ОКИН, ОКАТО, ОКПО.
Раздел «Общие сведения»
- Фамилия, имя, отчество; местожительство, семейное положение вписываются, основываясь на сведениях, содержащихся в удостоверении личности.
- Сведения об обучении необходимо вносить только по документу, подтверждающему этот факт (диплом или аттестат).
- Название образовательного учреждения. Если оно слишком длинное, то его можно сократить — главное чтобы от этого не потерялся смысл (к примеру, имени-им.)
- Стаж работы основывается на данных из трудовой книжки и трудового договора, надлежаще оформленного.
Раздел «Сведения о воинском учете»
Здесь основой для заполнения будет служить военный билет. Все сведения следует заносить внимательно и корректно.
Когда оба раздела будут заполнены, внизу второй страницы специалист по кадрам и работник проставляют свои подписи, заверяя указанные сведения (рядом с росписью ставится фамилия с инициалами и дата).
Раздел «Прием на работу и перевод на другую работу»
Здесь надлежит следить, чтобы записи вносились в точности с распоряжениями о приеме, переводе на работу; разногласия с трудовой книжкой (в датах, приказах, точной формулировке) должны отсутствовать. Со сведениями, указанными в этом разделе работник также информируется.
Раздел «Аттестация»
Весь этот раздел подлежит заполнению: Когда проходила аттестация (дата), что решила комиссия (протокол), на основании каких документов проведена аттестация. В графе «Основание» отражается ссылка на приказ-проведение аттестации.
Раздел «Повышение квалификации»
- Указываются дата начала и окончания курсов, название учреждения, где проходило обучение, вид документа (свидетельство, удостоверение, диплом).
- Графа «Основание» может оставаться пустой, или, в случае заполнения вносятся реквизиты распоряжения о направлении на курсы повышения квалификации.
Раздел «Отпуск»
В этой части записывается весь отдых, предоставляемый работнику: основной, дополнительный, учебный, административный, декретный отпуск; временной отрезок, за который предоставляется отдых, дни отдыха (число); основание-приказ о том, что предоставляется отпуск с указанием номера и даты.
Это обусловлено тем, что отпуск может по некоторым причинам оказаться меньше запланированных дней, к примеру, работника могут отозвать из отпуска.
Работник может трудиться на предприятии несколько лет, и при этом может попросту в разделе не остаться места для добавления новых отпусков.
Поэтому следует взять обычный лист бумаги, озаглавить его «Дополнение к личной карточке работника ФИО», вложить в сам бланк, разлиновать и продолжать вносить сведения по образцу.
Все данные об отпусках, указанные в этом разделе, необходимо доводить до сведения работника. Работник после ознакомления ставит подпись.
Раздел «Социальные гарантии»
Основывается на нормах закона.
Как внести изменения в личную карточку работника?
В случае если необходимо внести изменения в карточку работника ставится подпись сотрудника кадровой службы организации.
Например, в случае изменения фамилии, старую запись можно зачеркнуть одной чертой и сверху или снизу написать новую. Справа или слева поставить подпись кадровика и надпись «Исправленному верить».
Поскольку случаи смены фамилии нередки, кадровым работником можно предусмотреть добавление дополнительной строки для этих целей. Такие же строки можно добавить и в других разделах.
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